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Business Information Services & Finance
Education Service Center Region 12 provides a variety of business software packages and accounting services that are designed to assure district financial data is accurate and available in a timely manner. A variety of student administrative software and support packages is also available based on school need.

Explore our services in the tabs below. 

  • ESC Region 12 provides bank account reconciliation services designed to assure the district’s data is timely, accurate and internal controls are strengthened. 
    • Services are available on a short-term or long-term basis.
    • Services can be provided for all or selected accounts. 
    • Reconciliations are done within the TxEIS software module.

     

  • ESC Region 12 can provide full service bookkeeping. These services are available on an annual or as needed basis. These services include but are not limited to:
    • Payroll preparation
    • Accounts payable processing
    • Monthly bank reconciliations
    • Quarterly and annual reporting for TRS/IRS
    These services are also available as a “911 call” which provides districts with short term emergency help due to illness or an unexpected leave of personnel. This service can be considered part of a District’s disaster plan. 
  • The Business Office Support Service (BOSS) provides school districts with assistance with two critical areas of financial management. Superintendents, Business Managers, Finance Directors and program directors will receive assistance periodic reports in the area of state and local revenue projection and in analysis of cash flow and calculation of cash position.

    1. Calculation of state funding each attendance cycle, based on changing student attendance and demographic data.
    2. Cash flow analysis, estimation of cash position and comparison of revenues to expenditures performed monthly. 
  • ESC Region 12 provides customized accounting services on as needed basis to assist the business office staff with various tasks to assure their data is properly recorded. These include but are not limited to:
    • Financial Oversight for Districts who have had financial difficulties
    • 911 Services for unexpected illness or departure
    • Support for District’s who may have staff without the appropriate/adequate background
    • One on One hands on training for new or interim personnel
    • Assistance with State funding questions
    • Bond accounting issues
    • Tax rate adoption and reporting
    • Assistance with Budget preparation and analysis
    • Assistance with Grant coding and analysis  
  • Our experienced staff of CPA’s and accountants will review your district’s financial data in order to assure the books and records are complete and accurate prior to the outside auditor’s annual scheduled visit.
    • Review the balance sheet portion of the general ledger
    • Review/Reconcile State Revenue
    • Review/Reconcile Federal Grant Revenue and reporting
    • Record year end accrual entries
    • District audit report is reviewed prior to and in preparation of board approval
  • The Financial Benchmarking Service assists school districts with three critical areas of financial management.  Superintendents, Business Managers, Finance Directors and program directors will receive periodic reports from Region 12 School Finance Department that assist them with revenue projection, cash flow management and help them stay in compliance with state and federal programs.

    1. Calculation of state funding each attendance cycle, based on changing student attendance and demographic data.
    2. Cash flow analysis, estimation of cash position and comparison of revenues to expenditures performed monthly.
    3. Calculation of compliance with state and federal programs, performed semi-annually, for IDEA MOE, ESEA MOE and state allotments.
  • The Financial Organizational Review and Compliance (FOR-C) Software is a comprehensive Web-based Financial Audit Toolkit supported by ESC Region 12 business staff. The software creates a template for district policies and procedures allowing for easy ongoing update and maintenance

    Tools include:
    • Financial Policies and Procedures 
    • General Information about Financial Audits
    • Common Audit Findings
    • Internal Fiscal Audit Review Protocol
    • Purchasing Manual Template
    • Investment Strategy Sample Manual
    • An Administrator’s Guide to School Finance
    • Federal and State Program Audit Tools
    • Special Education Operating Guidelines Template
    • Time and Effort, Job Descriptions, Maintenance of Effort and more
    • General Sample Forms
    • Power Point Training
  • The OnData Suite Software is a web-based PEIMS focused data analysis tool that adds value to your PEIMS information by providing access to thousands of reports. Hosting service is provided by ESC Region 12.

    OnData Suite is designed around simplicity.  The District administrator simply uploads PEIMS and TAKS/STAAR data files into the system and the files are automatically disaggregated into thousands of reports.  There is no need for the user to learn complex report writing.  All of this is offered in a simple “clickable” format.

    Reports include:
    • All Student and Staff Data for prior 10 years
    • All Actual Financial Data
    • All Budget Financial Data
    • Bilingual PBMAS Accountability Reports
    • Career Tech PBMAs Accountability Reports
    • NCLB Bilingual PBMAS Accountability Reports
    • Special Ed PBMAS Accountability Reports
    • FIRST Rating Report
    • OCR Report
    • Student Cohort Reports
    • TAKS/STAAR to PEIMS Disaggregation 
  • This service provides Superintendents, Business Managers, Finance Directors and Transportation Directors with expert assistance, professional development opportunities and trainings in:
    • Transportation Reporting
    • Business Manager’s Roundtable
    • SOF Template Workshop
    • Public Funds Investment Act – Investment Officer Training

     

     

  • The Skyward Student Software is a web-based fully featured student software package designed exclusively for Texas Schools with accompanying support by ESC Student Support Staff.

    • State Software Field Level Support
    • PEIMS Support (Includes PID, PET, TREx)
    • Fully-Hosted DR
    • Texas & Federal Reports
    • Web Hosting
    • Census/Demographics
    • Scheduling
    • Master Schedule Builder
    • Attendance
    • Grading
    • Discipline 
    • Report Cards
    • Transportation Reporting
    • Data Mining
    • Athletic Eligibility
    • Educator Access+
    • Transcripts
    • SMS-Mobile
    • Open Enrollment
    • Graduation Requirements
    • Gradebooks
    • Health Records
    • Family Access
    • Lesson Plans

     



    Texas Skyward Email Group >


  • The TimeClock Plus Software is automated time keeping system that provides accurate data for department of labor and department of education purposes and fully integrates to TxEIS Software with support from ESC Region 12 business staff. Hosting service is provided by ESC Region 12.

    • Record Employee hours for payroll while providing real time labor reporting functions
    • Effective time clock system
    • Options to use computer log in or time clock to record time
    • Provides reliable records of documented time
    • Reduced cost as part of the ESC Region 12 Pricing
  • The TxEIS Business Software is a web-based fully featured financial accounting package designed exclusively for Texas Schools with accompanying support by ESC Business staff.

    Modules Include:
    • Accounts Receivable
    • Asset Management
    • Budget
    • Finance 
    • Employee Access/Self-Service
    • Human Resources
    • Warehouse 
    • Position Management 
    • Purchasing

    Resources:

     

  • The TxEIS Student Software is a web-based fully featured student software package designed exclusively for Texas Schools with accompanying support by ESC Student Support Staff. 

    • TxEIS Student Software Hosting
    • State Software Field Level Support
    • PEIMS Support (Includes PID, PET, TREx)
    • TxEIS/Peims workshops for campus users, counselors, principals and PEIMS personnel.
    • Registration/On line registration through Parent Portal (txconnect)
    • Attendance/Attendance Letter System
    • Scheduling/TxMyZone
    • Grade Reporting/GPA & Transcripts
    • Discipline/Teacher Gradebook Referrals
    • Special Education 
    • Health including State Mandated Reports
    • Graduation Plan
    • Test Scores now including ACT/SAT input
    • OCR(Office of Civil Rights) Reporting
    • Grade Book
    • Parent Portal including Mobile capability
    • Exports: TRex, PET, Unique ID, Cafeteria, Fitness Gram, STAAR/TAKS Precoding, Online STAAR/TAKS EOC , DMAC Class Roster, Eduphoria

    Resources:

     

We are here to serve you! Let us know what service you are interested in and we'll be in touch soon. 
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